Booking reasons: why tracking them changes everything
Knowing who booked a vehicle and when is useful, but says nothing about why: a client visit, a delivery, a technical job, an administrative trip. Without that information, it's hard to understand what's actually driving fleet usage.
An optional reason, never a barrier to booking
The reason should stay optional: the goal is to capture useful information when it's available, not to complicate or slow down an urgent booking by requiring it systematically.
A company-specific list of reasons, not free text
A free-text field produces answers too varied to analyze together (the same reason written ten different ways). A predefined list of reasons, configurable per company, makes it easy to aggregate and compare afterward.
What it lets you spot with hindsight
With several months of data, tracked reasons let you see whether fleet usage matches expected needs, or whether unplanned use (internal, personal, exceptional) is taking up a disproportionate share compared to the company's actual activity.
Frequently asked questions
Do reasons need to be defined before starting to use the tool?
No, the list of reasons can be adjusted at any time by the manager: it doesn't need to be fixed from the start and can evolve with observed real needs.
Is the reason visible to everyone?
The reason entered on a booking stays visible within the same scope as the rest of the booking's information (the manager, and the person concerned for their own bookings).
Finally understand why your fleet is being used
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